Vendor Management

In this article, we will go over several tools for managing vendors and vendor lists. 

  1. Vendor Lists

  2. Merging Vendor Records

  3. Editing Vendor Records

 

Vendor Lists

You can now create Vendor Lists from the vendor page as well as directly from a project. Lists can be used to keep track of your prequalified vendors, and then used to invite vendors to submit to future projects.

The first step is to put the Vendors section into context (click on Vendors across the top):

You can manage and create your lists under the Vendor Lists section. Click on the Create a Vendor List button to get started:

For this example we will create a Vendor List called "Prequalified Mechanical Contractors":

You will see an overview of all Vendors that have submitted to your organization under the Vendor Records section.

In the example below we've selected 3 different vendors which we wish to include in our new list.

Click on the Actions button and select Add Vendors to List:

From here we select the Prequalified Mechanical Contractors under the Vendor List dropdown: 

Now if we wish to invite vendors from this custom list we just created, we can do so in a pending project.

In the Submissions section under the Invites tab click on the Invite Vendors button.

The Invite Vendors window pops up. From here under the Select a Vendor List dropdown we can select any custom Vendor lists we have saved.

In this example we would select our "Prequalified Mechanical Contractors" list to auto populate the contact information for all those associated Vendors.

 

Merging Vendor Records

If you see duplicate records that you'd like to merge to keep your vendor records clean, you can do so by selecting the records:

Using the Actions menu at the top of the screen, select Merge Vendors:

From there, the Merge Vendors modal will come up, allowing you to make any edits necessary, before clicking Merge:

Once merged, your record will appear in the list of Vendor records as one entity:

In order to be merged, the records must be either two internal records, or one internal and one external record.

 

Editing a Vendor Record

If you'd like to edit a vendor's record, you can do so by clicking on the link to the right of the Vendor Name:

From there, you'll see the vendor's record. Using the Actions menu at the top right, click Edit Vendor:

 

You'll then have the option to make any edits. Please note that any field marked with a red asterisk is mandatory - you will not be able to save your edits without completing these fields:

 

If you have any further questions please reach out to us at: Support@GoBonfire.com

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