Best Value Procurement

A Best Value project is anonymized and can only have one evaluation group open at a time. Additionally any attributes that can identify the vendor are hidden and the obscured vendor names are regenerated each time you release an evaluation group.

If you are interested in strictly anonymizing the Vendor/Supplier names, please view our support article for Anonymizing Submissions here.

To enable the Best Value module click on the Edit Project button and check off the Best Value feature.

Best Value projects are tagged with a green identifying label:

Best Value is a setting that needs to be turned on in the backend by us. If you don't see this option and wish to gain access to it please contact us at Support@GoBonfire.com

Anonymous Submissions will hide the Vendor information from view until you are ready to reveal it. Any info that could lead to finding out the Vendor's identity is anonymized. This includes the date of the submission received, the number of pages, and also the filename uploaded by the Vendor.

Anonymized Vendor names will be replaced with a randomly generated alphanumeric code (this code will randomly regenerate every time you release an Evaluation Group). Other anonymized attributes will be completely hidden with asterisks (*). 

Let's take a look at what the Anonymous Submissions look like:

Even the document filenames will be anonymized as well:

Assuming you wish to hide all Vendor information from yourself as well as the Evaluators, you’ll have to inform Vendors not to provide any identifying details in their submission beyond registering for their account.

If you however wanted to be able to identify the Vendor (but hide from the Evaluators), you would want the Vendors to submit as per usual and to include identifying details on their documents.

The submissions would still be anonymized to the Evaluators however you could view their submission files to identify which Vendor the submission belongs to.

In the event that a Vendor uploads a document that reveals their identity or name, you can still amend the submission. Download the file that needs to be changed and make the appropriate changes to it and save it. You can upload this file in place of the old one.

To do this navigate to the Active Submissions section and expand it. Click the Actions button and select Amend. From here you can select the file you wish to amend and then upload the New File in place of the old one.

To de-anonymize a Vendor submission and reveal all identifying attributes, click on the Actions button for the Vendor and select De-Anonymize:

Once a submission is De-Anonymized, it cannot be undone. 

If you are ready to see Reviewer scores for ALL Vendors, you must first mark the project as completed:

Once the project has been Marked as Completed, you would simply click on the De-Anonymize button to reveal all Reviewer scores:

If you have any other questions please contact us at Support@GoBonfire.com.

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