In Bonfire, a Sealed Document is a document that is not viewable by ANYONE until a specific action has been taken by the Project Owner/Manager to unseal it.
Sealed Documents can be used for bid openings, staged evaluations where the pricing 'envelope' must be sealed until a certain stage, or any other situation where certain documents are to remain sealed until a certain point in time.
The process of creating Sealed Documents starts at the Create Project wizard. As you walk through the steps you will be able to select which documents are to be sealed by simply checking the checkbox under the Sealed column.
In the above example, the Pricing document was selected as a Sealed document, and will not be viewable by ANYONE until the document has been unsealed.
You may also mark a piece of Requested Information as Sealed after completing the wizard by clicking on Manage in the Requested Information section of the Project Details page.
So when is a document unsealed?
Any Sealed Documents residing in an Evaluation Group are automatically unsealed when the Evaluation Group is released to reviewers. This is akin to starting the Pricing Evaluation in a 2-envelope project, where the pricing envelope is unsealed as the Pricing Evaluation stage begins.
Once a document is unsealed the time/date stamp, as well as the person who unsealed the document, are recorded and displayed under the Requested Documents section as shown below.
- Unsealing a document CANNOT be reversed. You will not be able to re-seal a document that has been unsealed.
- Prior to releasing an Evaluation Group, please make sure to double check that all documents residing under the group can be unsealed.
If you have any questions about the article above, please email Support@GoBonfire.com.